A Beginner’s Guide to Record a Deposit in QuickBooks Desktop
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- Sep 1
- 3 min read
Updated: Sep 2
One of the essential tasks in accounts and finance management is maintaining accurate record-keeping, and the same applies to QuickBooks. Recording deposits in QB may differ from recording payments in a real-life bank. For instance, when you deposit payments from different sources at the same time into the bank, this might be recorded as a single record with one total in your bank. On the other hand, when you enter these payments separately in QB, they may vary from how the bank records your payments. That’s why QB uses a different way to combine all the payments so that they match with the real-life bank deposits.
The blog will walk you through some steps to record a deposit in QuickBooks Desktop. Also, you will see why recording deposits in QB is important.
If you couldn’t record a deposit in QuickBooks, instantly connect to an expert and ask them for their assistance. Give a call to +1.833.802.0002 and let them deal with this.
Delve into Troubleshooting Steps to Record a Deposit in QuickBooks Desktop
These are the steps you need to follow to record payments in QuickBooks. Let me guide you through the section and assist you in recording deposits.
Recommended to Read: How Do I Fix QuickBooks Error 12031?
Step 1: Retain the payments in the Undeposited Funds account
Select an account where you put your payments:
Go to the Edit menu.
Choose Preferences.
Tap on Payments.
Head to the Company Preferences tab.
Untick the Use Undeposited Funds as a default deposit to account checkbox.
Click OK.
Choose an Undeposited Funds or another account every time you create a sales receipt.
Click Create Sales Receipt on the Home Page.
Hover over the Customer dropdown and pick the customer.
Go through the Deposit to dropdown.
Tap Undeposited Funds.
Fill out the form.
Tap Save & Close or Save & New.
Step 2: To combine payments, record a bank deposit in QuickBooks
After getting the deposit slip from the bank, you can now easily record the deposit in QB.
Choose Record Deposit/ Make Deposits on the Homepage.
In the Payments to Deposit window, you need to click on the payments that will be combined.
Click OK.
Head to the Make Deposits window.
Hover over the Deposit to dropdown.
Choose the account where you want to put the deposit.
Review the deposit total.
Here, you are required to cross-check that the account and the selected payments match the deposit slip from your bank. Note: For reference, you can use your deposit slip.
Now, you need to enter the date when you deposited at your bank.
Add a memo as required.
After completing this, choose Save & Close.
Important: If you are missing Save and Close button in QuickBooks Desktop while recording the deposit, you must connect with a professional.
What You Should Remember
In the blog, we have briefly discussed the steps to record a deposit in QuickBooks Desktop. If you are unsure whether you can do it, consider consulting a professional and asking for their assistance. Give a call to +1.833.802.0002 and get directly connected with our best Pro Advisors.
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