Fixing Data Damage in QuickBooks with Expert Tips

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3 days ago
3 min read

Recently, one of you called and reported that you can’t access company files. This could be due to a data damage issue in the files, which means QuickBooks is unable to read them correctly. The reasons behind data damage in QuickBooks could be internal or external factors. It mainly includes errors in the QBWin.log that can be easily fixed using the following solutions.

Here is the list of types of data damage:

List Damage - types of lists are Chart of accounts, items, customers, vendors, employees, etc.

Transaction Damage - One or more transactions.

Link Damage - The damage between the link transactions or the transactions made by themselves.

Note: Recognizing these types of data damage is difficult. You will need to open transactions to check where the data is broken. Damaged links can also lead to unmatched reports.

Structural Damage - The table/s or the header of the table.

If even after reading this blog completely, you don’t find to suitable. Don’t hesitate to contact professionals. Dial +1.833.802.0002 to get connected with Experts via phone.

Reasons Behind the Data Damage in QuickBooks

Here are some reasons mentioned that are responsible for the data damage in QuickBooks Enterprise.

Data is being damaged due to the incompatibility between the OS and the software.
This is due to the incorrect file extension.
A sudden power cut can also damage data.
You are improperly shutting down your computer.
The QuickBooks Database file exceeds the limit, which is considered to be 200 MB, by 450 MB.
Lack of Specification together with the resources. i.e. RAM, Network Interface, Virtual Memory, Network Cables, Routers, etc.
Improper UPS is the reason behind data damage.
The hard drive is attacked by malware or a virus.
It can also lead to QuickBooks Error C=184.

3 Optimal Solutions to Fix Data Damage in QuickBooks

Use the steps given that are proven to effectively resolve damaged data. Let’s walk through the steps accordingly:

Solution 1: Repairing the company file with the help of the Rebuild Data tool

Go to the File menu.
Hover over Utilities.
Choose Rebuild Data.
Head to the QuickBooks Information window.
Click OK.
After this, you must save the backup by following the instructions.
The tool may take a few minutes to repair your file.
You might think that QuickBooks has stuck, but if you move your mouse, you will find this working.
Choose OK after it has repaired the files.
Move to the File menu.
Hover over Utilities.
Choose Verify Data.
Let this work and find issues in your files.

If no issues are found, choose OK, and you are eligible to use your company file.

Choose Rebuild Now in case issues are present.

Solution 2: Repair your company file using QB Tool Hub

Go to the QuickBooks Tool Hub.
Choose Company File Issues.
Choose Run QuickBooks File Doctor and let it open.

Note: If it doesn’t open, manually open it by writing QuickBooks File Doctor in the search field.

Look at the dropdown menu for the company file.
Pick up your company file from the dropdown menu.

Note: You might need to browse and look for your file.

Click Check your file (middle option only).
Tap Continue.
Enter your QuickBooks admin password.
Click Next.

Solution 3: Manually rebuilding data to repair your company file

To manually fix data errors:

Go to the File menu.
Hover over Utilities.
Choose Verify Data.
Let your file get checked for data issues.
Move to the Verify Results screen.
Choose Expand All to see the errors.
Choose the See Online Article to look for the resolving steps.

If no article is present there, contact Pro Advisors.

In a Nutshell

To end the blog, data damage in QuickBooks indicates the inability of the software to read company files. This mainly occurs due to compatibility issues between the OS and the QB, sudden power cut, wrong file extension of the company file, and more. You can use the verifying and rebuilding tool to resolve it. Hopefully, this guide proves to be advantageous and helpful to you. Dial TFN for further assistance.